Hi everyone, here are the details of what is required for each leadership position. (: Hope it helps/clarifies things.
Music Leaders
Every music group needs good music leaders. Learning can take place at a much faster pace with good music leaders.
Student Conductor
- Assist the instructor and conducts practice whenever instructor is not around
- In-charge of the progress of all sectional leaders
- To sit in auditions and to provide feedback to instructor
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- Be critical with ensemble playing; give comments to ensemble on how they can further improve (eg. Do not rush at bars 20-21)
- Feedback to instructor after you have conducted a practice
- Review on what you have done with the ensemble, check if it is effective. If it is not effective, approach instructor for more ideas/approach.
- Always be one of the best players in the ensemble
- Conduct warm ups like scale practice, RH strumming exercises and LH exercises
- Train up assistant student conductors in conducting warm ups
- Need to identify and recommend students who have potential for music leadership
- Conduct at performances where the conductor is not present
- Conduct selected pieces of music during concerts as directed by the conductor
- Form and supervise the chamber groups, trios, duets, quartets
Concert Master
- To be concerned with all things musical
- To ensure that sectionals are conducted effectively and efficiently
- Responsible for planning music repertoire for the year with section leaders and instructor
- Supervise all sectional leaders and feedback to instructor on the musical standard of the ensemble
- Responsible for every detail of any performance (mics, stage crew, seating
- Ensure that ensemble is ready for practice by arranging ensemble arrangement
Section Leaders
- Are responsible for the progress of their section and should always be ahead of your member
- Conduct and lead in sectionals, showing them how to practice
- Motivate section members to play well
- Be critical of your section playing and always give comments to your members on how they can improve their playing. If you encounter any problems, approach the instructor
- Keep scores for any absentees
- Take charge of section tuner and stands, ensure that equipment are brought back to the store room after practice and that room used for sectionals is cleared
- Maintain good discipline in your section
- Knowing their parts very well and are able to play it as an example for their sections (with correct posture, articulation and phrasing)
- Focusing on weak areas during practice, repeat difficult passages and discover solutions to technical problems (always check with your instructor if you are unsure)
- Making maximum use of the time that is given to them during sectionals and to ensure that the whole section comes away with more knowledge and skill after each sectional
- Keeping written records or journals of your member’s progress and performance in each sectional, need to provide feedback to the conductor on a regular basis
- Keep track of attendance of respective section members and to be accountable for those who are not present (those who are absent are accountable to report to you of their absence before practice)
- Rehearsing with their sections both technical and musical aspects
- Reporting members who have sustained continuous satisfactory performance to the conductor for potential promotion to a leadership position
- Making sure that members who are lagging behind are given more attention during sectionals or given extra sectionals to catch up with the rest
- To be a firm, patient and caring teacher to the section
Executive Committee (Student Leaders)
Leaders lead by their example and by their actions, not just by their words.
Executive Committee
- Always be a good role model in the ensemble, class and school
- Be 15mins early for practices to prepare, set up and handle any administrative work
- Always think of the welfare of the ensemble, speak up for the ensemble
- Maintain a united front and where there are disagreements with TIC’s or instructors, always speak or communicate with them privately and not in front of the entire ensemble
- Always be on-task, meet deadlines and take initiative
- Be committed, always strive to lead well & inspire the ensemble to learn and grow as musicians
- Always seek new ideas, identify areas of improvement in the ensemble consistently
- Always pick out mistakes the ensemble make & ensure that the ensemble achieves a high standard (discipline, playing etc)
- Be responsible
- Build a sense of authority & leadership (being respected by your members)
- Always maintain a positive attitude towards running the ensemble
President
- Overall in charge of the committee and the ensemble
- To head planning for all events
- To draw up a work plan for the next 13 months in office
- Chair committee meetings, delegate tasks to committee members, ensure that the committee is always achieving high quality work and are good role models.
- To identify areas of concern and to solve administrative, logistical and social problems in consultation with teachers and instructors where necessary
- Disseminate information and updates from instructor, CCA office or teachers
- Develop a culture where important values and upheld (Respect, Discipline, Punctuality, Enthusiasm, Dedication, Perseverance, Passion)
- To be liaison between the ensemble, the teachers, CCA office and instructor
- To be a firm, compassionate, reasonable and understanding leader
- To realize the potential in every committee member
- Always ensure that the ensemble bonds well and that no one is left out
- Ensure that practices, performances etc. goes well
- Groom new leaders along the way
- Lock up rooms after practice
- To be one of the best players in the ensemble
- Ensure a proper handover to the next batch of leaders
- List expectations to the ensemble right at the beginning of each your term
Vice Presidents
- Same roles and responsibility as the president
- To look into members welfare issues
- Share the work load evenly with the President
- Take charge when President is absent
- Handle monetary matters (checking statement of accounts and transactions regularly)
- Monitor attendance of the ensemble
- Ensure that rooms are cleared after practice
- Be one of the best players in the ensemble
Treasurer
- To maintain and monitor the ensemble fund, petty cash and all monetary matters
- To ensure that the funds are properly used for appropriate purposes
- To collect funds when they are due on a regular basis ($1 to $2 per month)
- Provide a half-yearly statement of accounts and transactions to the committee, instructor and teachers
Secretary
- To take minutes for every meeting in a standard format
- To distribute the minutes of meeting before the next meeting
- To monitor the attendance of ensemble members
- To bring to the attention of the teachers, instructor and the committee about people with frequent absenteeism
- Collect MCs/parents’ letter from members and hand it to the teachers or the President
- Take note of ensemble member’s punctuality
- Issues warning to those who are always late
Quarter Master
- To be take care of all property of the guitar ensemble
- To ensure that instruments are properly labeled and issued
- Let teachers/instructor/CCA office know immediately if any equipment is damaged and requires repair
- To ensure that the store props room is neat
- Ensure that all members place their instruments in the correct slots
- Let teachers/instructor/CCA office know if there is any shortage of equipments
- Issue warning to anyone who fails to take care of the instrument or misplace it and withdraw instrument from student if necessary
- Ensure that members are allocated guitars
- Ensure that there are sufficient supplies of spare guitar strings at all times
- Ensure that members know how to take care of their instrument
- To instruct new members when doing an annual string changing session
- To supervise regular and frequent cleaning of instruments
- To print out a checklist each time the ensemble has to bring instruments and equipment out of the school for performances
- To make sure that all equipment is accounted for during external performances
- To remind members of their responsibility to help in the logistic needs [especially music stands] (you are NOT expected to be the only persons moving equipment and instruments)
Librarian
- Responsible for photocopying parts
- Responsible for giving out scores to sectional leaders
- To work closely with sectional leaders
- Responsible for preparing scores for new pieces
- Ensure that all members have one copy of what they need
- To archive the Library
- To source for music on the internet
- To recommend purchase of ensemble scores and instruction material
- take initiative in interschool score loans where needed
- Ensure that borrowed materials are returned when the due date is reached
Publicity Officers/Welfare
- In charge of publicity events (CCA orientation, concerts and performances)
- In charge of arranging Community Involvement Projects for the ensemble
- To be responsible for a half yearly / yearly newsletter and all the necessary details associated with the development of a newsletter.
- In charge of guitar ensemble notice board (constantly update it with announcements)
Members
Recruits
Discipline/Behaviour
- Be punctual for all practices/events
- Attend all practices/events (submit a medical certificate if absent)
- Inform your senior if you are unable to come for practice before the session
- Ask seniors/committee/instructor if you have any queries or doubts
- Abide by rules of the ensemble
- Treat seniors/peers/teachers/instructor and facilities with respect
- Listen attentively to instructions and take written notes
- Complete task assigned on time
- Take initiative whenever necessary and contribute to the ensemble
- Return instruments to guitar storage room as required
- Have all materials needed for practices
- Always maintain a positive attitude towards learning
- Always bring a soft pencil and an eraser to take notes
- Take good care of all property of the ensemble and also that of your fellow members
- Give your fullest cooperation to committee members and carry out duties when instructed to do so
Music and Rehearsals
- Practice parts/pieces before coming for the next practice
- Check with section leaders/instructor/seniors if you’re unsure of any parts/pieces
- Spend CCA time learning effectively
- Take note of all musical details when practicing
- Take ownership for your own playing. If you were absent for one practice, ask peers on what you have missed out
- Arrange for individual meeting with seniors/section leaders/instructor to catch up on what you have missed if you were absent for a practice
- Ensemble rehearsals are meant for working on interpretation and listening to the other parts. It also aims to develop in members a deeper understanding of the music
- It is vital that you take responsibility for learning the music and come prepared